Registering a School (Sponsor Teachers)
Before individual delegates can register for VMUN, a sponsor teacher from their school must submit the School Registration Form. This form is also where sponsor teachers will indicate the capacity in which they will be attending VMUN 2022.
VMUN requires a sponsor teacher to register their school for multiple reasons. Most importantly, when a sponsor teacher registers, they confirm that their students will have a teacher chaperone (all delegates must be chaperoned at VMUN). This also verifies that delegates have received school permission to attend the conference.
Taking into consideration the COVID-19 pandemic and its associated restrictions, VMUN 2022 will not mandate that all participants stay overnight at the Hyatt. Delegations wishing to stay overnight remain able to book room nights at the Hyatt through VMUN; however, delegations may choose to attend as “day” delegations, commuting to the venue in the morning and departing after the conclusion of each day’s events. On the school registration form, please select the option your delegation wishes to choose, and our Delegate Affairs team will be in touch in due course.
There are two methods for delegate payment: payment by individual delegate and payment by school.
Individual payment by delegates online is the default method. Delegates will submit their payment when they complete the Delegate Registration form. Unless a sponsor teacher has a request for payment by school approved by the Secretariat, their delegates will pay individually on the Delegate Registration Form.
Alternatively, if your school is located in the Greater Vancouver Area, you may be eligible to pay by credit card online for the entirety of the group. VMUN will send an invoice to your school, and you will have until a specific date (which will be communicated to you when you receive your invoice) to complete the payment on an online portal. Failure to submit a payment by the specified date will result in the termination of all your delegates’ registration. If you would like to inquire if your school qualifies for this payment option, please send an email to firstname.lastname@example.org and email@example.com.
If you indicated that you will require rooming at the Hyatt on the School Registration form, you will receive an email outlining the methods of payment for these accommodations. This is a separate process to the two types of payment for delegates listed above.
Registering as a Delegate
Before an individual delegate can register, their school must be registered as described above. In the delegate registration form, delegates will have the opportunity to, among other things, request country and committee assignments. Prior to registration, delegates should peruse the available committees and their difficulties, as well as the country matrix.
Unless your school has opted for all fees to be paid via online payment, you must pay your delegate fee online as part of the Delegate Registration Form. To find out what payment mode your school is registered for, ask your sponsor teacher or check the Delegate Registration Form. Please have a credit card on hand. If you do not submit the payment form, your registration will not be processed.
Please note that the default delegate prices below only cover the fees attached to attending VMUN 2022 as a day delegate. In order to attend as an overnight delegate, sponsor teachers must complete the rooming preference form (more details below); rooming fees must be paid collectively by school. All fees are listed in CAD.
|Registration Period||Dates||Base Delegate Fee|
|School Registration||Oct 12 until full capacity||N/A|
|Early Registration||Oct 15 to Nov 1||$155 per delegate|
|Regular Registration||Nov 2 to Nov 21||$195 per delegate|
|Late Registration||Nov 22 until full capacity||$210 per delegate|
|Additional Charges||Fee (Overnight Delegations)|
|Accommodation at the Hyatt||$260 per night per room|
For those delegations that elect to stay at the Hyatt overnight, the Secretariat will be in-touch via email with sponsor teachers after they submit the School Registration form. We ask sponsor teachers to indicate their preferences (quantity of rooms, type of occupancy, and extra room nights) for their hotel accommodations via this form (sent to every sponsor teacher who indicated that their school would like to stay overnight). After we receive their response, indicating their preferences, we will send them an invoice and link to a payment portal. As soon as VMUN receives their payment for room nights, we will confirm their accommodation.
Schools will be charged based on the amount of rooms that they would like purchase. The number of occupants per room (4, 3, 2 or 1) is up to sponsor teachers’ discretion.
There is a limited number of hotel room availability, which will only decrease significantly in the coming months; therefore, we recommend submitting their preferences number of rooms/other details as soon as possible.
Sponsor teachers will be unable to cancel or decrease the amount of rooms they reserve; however, they will be able to add more later depending on hotel availability.
VMUN is proud to offer a substantial amount of financial aid for both delegate and school fees. We firmly believe that no delegate or delegation should be prevented from attending VMUN due to financial concerns. Financial aid awards are entirely need-based, and we will make decisions on a case-by-case basis. Teacher sponsors and delegates, please refer to our financial aid page here for more information. Additionally, feel free to contact firstname.lastname@example.org for any inquiries.
For more information on cancellations, please see our Cancellation Policy.
For more information on delegate assignment changes, please see our Country/Committee Change Request Policy.
Please email email@example.com if you have any questions or concerns.